Two sets of minutes here, with one meeting held after the other in seamless cooperation!
D’Eynsford Tenants and Residents Association General Meeting
14 January 2014
Present Committee: Connie Gray (Chair), Beatrice Otu-Ansah, Joan Henrick, Kwende Anbessa-Ebanks, Joan Seary, Paul Seary, Dorothy Adongo (minutes)
Other members: Christiana Harris, Elsie Clark, Phyllis Lougheed, Mary Clarke, Kate Damiral, Pete Dolan, Dave Murphy, Agnes Anuyah, Lyudmyla Revuka, A.Siafa, James Traynor, Terry Norman, Eleri Jones, Elizabeth Sheeran
Other attendees: Mark Williams (Councillor), Loretta Aniemeka (Housing Officer), Richard Amoah (Tenant Management Initiatives Team)
1. Welcome and apologies
Connie and James (TMO chair) welcomed everyone to the joint TRA/TMO meeting and reminded them of the code of conduct. Apologies were received from Kevin Skinner.
2. Estate Matters
There is still a leak in the area by 104 Mary Datchelor Close. Residents have had no explanation of what is going on, irrespective of other people complaining.
The scaffolding near the secret garden has been taken down, and it has been reported that the workers have been jumping over the fence. There is an issue with the Secret Garden code. The keys needs to be given in order to access the Secret Garden. This has raised issues of residents’ valuables being taken. Is permission needed to access the back gardens?
The contractors for Major Works have carried out a sample survey of the estate’s housing stock, and residents will be notified about the works they intend to carry out. There is a seven stage consultation process but the major works team had declined an invitation to speak at this general meeting.
Action: Cllr Williams will chase up the Major Works team for an update.
Councillor Williams advised that the aim of the Council is to improve homes to the ‘warm, dry, safe’ standards, i.e. rewiring, walls, windows, roofs etc. The aim for the next thirty years is to make sure that the standards of maintenance is kept.
Residents recently had a problem with their heating not fully coming back on, after the digging. Contractors were sent out to bleed all radiators, however not every home was attended to.
Action: Loretta advised that those still experiencing heating issues should report it.
3. Any Other Business
The council have made plans to knock down the stairs and ramp by Datchelor Place (by The Flying Fish chip shop). The plan is to create a pocket park in a public square with outdoor seating areas. The works are planned to start this year. There are also concerns about lighting by Datchelor Place.
Some residents have raised their concerns regarding parking on the estate, and parking permits. Some homes have three or four cars parked. How many parking permits can a household have?
Action: Cllr Williams will find out and respond for the next general meeting.
The south-bound Camberwell Green bus stops will be spread out between the Green and the bus stop outside McDonalds. This will reduce traffic jams. The traffic lights by the Doctors Surgery, does not stay green for long. The average crossing time is six seconds, which is not enough time to walk across the road.
D’Eynsford Tenant Management Organisation General Meeting
14 January 2014
Present Board: James Traynor (chair), Beatrice Otu-Ansah, Kwende Anbessa-Ebanks, Connie Gray, Mary Clarke, Pete Dolan, Dave Murphy, Kate Damiral (minutes)
Other TMO members: Joan Henrick, Christiana Harris, Elsie Clark, Phyllis Lougheed, Lyudmyla Revuka,Terry Norman, Eleri Jones, Elizabeth Sheeran, Joan Seary, Dorothy Adongo
Other attendees: Agnes Anuyah, A.Siafa, Paul Seary, Mark Williams (Councillor), Loretta Aniemeka (Housing Officer), Richard Amoah (Tenant Management Initiatives Team)
1. Welcome and apologies
Everyone was welcomed to the meeting. It was confirmed that the meeting was quorate. There were no apologies.
2. TMO progress update
As reported in the estate newsletter, the TMO Board passed its final independent assessment in November, confirming it is ready and able to take control of estate services. Richard Amoah explained that only a few emerging TMOs passed the assessment first time and offered his congratulations to the Board, along with Cllr Williams.
The Board introduced the full business plan, outlining the proposed services it will manage, the staff structure, future aspirations for taking over additional services, and other planned benefits such as free estate-wide wifi with PCs for residents’ use in the estate office. Copies of the plan were available.
Planning approval had been received for the office on Mary Datchelor Close and work is due to start on it in May. The future of Good Neighbours House is still being explored but the TMO may in the longer-term be offered the ground floor for office and meeting space.
The TMO will consider converting the other garages next to the office into business start up units in a few years. They are currently in poor condition.
Action: Richard to check the status of the garages next to the office space.
The next step for the TMO is the ballot in March for all Council tenants and leaseholders on whether to go ahead with the TMO. The ballot will be run by the Council. It was confirmed that a majority yes vote from those voting (including a majority of tenants) must be achieved for the TMO to go ahead. Board members will carry out a door knock to promote the ballot. If a yes vote is secured, the TMO would sign a management agreement with the Council and become operational by December 2014.
3. Any other business
Residents were encouraged to join the TMO to have a vote on key TMO issues. Membership stands at 100. The three current board vacancies were also promoted.